how to do a online backup

Think of data backups as insurance for your computer files.
If something goes wrong with your computer system and you lose all your files, your entire business is at risk. You need to protect your files and documents by having an online backup (also known as a cloud backup) in place.

65% of businesses do not recover from a disaster

According to the Federal Emergency Management Agency (FEMA) in the USA, 40% of businesses do not reopen after a disaster of any sort and 25% fail within 12 months of the disaster.

With a combined total of 65% of businesses failing within 1 year of a disaster, every business needs to prepare for a disaster event. The simplest way to protect your company’s information is to set up an online backup.

It is vital every business has a second copy (backup) of all their data held at a different location. If your company’s data is destroyed or lost through fire, flood or theft, you have a copy safely stored elsewhere.

If you think backups are not that important, just imagine the effect on your business if you lost all your data in the next hour. How would your payroll, accounting, production, customer service systems continue? How many sales would you lose? How happy would your customers be?

An online data backup ensures you do not lose your critical business information even if the computers have been temporarily affected. You can buy or rent new computers but you cannot buy your data once it has been lost. Every organization is responsible for their own data.

What to look for in an online backup service provider

An online backup is the perfect solution for most organizations because the data will automatically be saved to a separate location away from the company offices.

So what are the top 5 features to look for in an online backup service provider?

  1. Secure data center – Make sure your backup provider uses a professional data center to locate their servers and hard disk storage.
  2. Easy to setup – As the customer, you should have access to an easy to use control panel to organize your data backup.
  3. Tech support – Tech support should be able to respond quickly to any problems because you will never know when you need your backup data.
  4. Expandable storage space – As you backup increasing amounts of data, your online backup service provider needs to have the capacity to increase the disk space available to you. You cannot ever afford to run out of disk space!
  5. Clear pricing – Do not get caught out with hidden fees and costs. Ask your provider for all their fees for online backup.
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An online backup service provider should be an important part of company’s IT strategy. Make sure you do your research to find the right one for you.


Katharina Berger
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